This document informs members of the above club of the requirements for safe participation in their activity. Please read it carefully.

Warwick Sport does not condone any activities outside the remit of this Code of Conduct and encourages individuals, in the interests of their personal safety, not to participate in activities not covered by this document.


  • Members must disclose to Sam Brashaw (President) any medical condition that may affect any first aid situation should it arise

  • Members should not eat or drink large quantities at least 1 hour prior to training or participating (where applicable)

  • Members are required to abide by the rules and regulations set down by the Department of Physical Education and Sport when using University facilities


At the Track:

  • Athletes wearing appropriate clothing and shoes - jewelry removed or protected (studs)

  • Instill good lane discipline into your athletes

    • warm up only in the outer lanes

    • observe local 'fast lane' arrangements

    • do not hold 'conferences' on the track

    • be always considerate of the needs of other track users

    • on completion of a run move out of the inside lanes

  • Be conscious that grass and synthetic surfaces become slippery in wet conditions

  • The infield is generally the only provision for throws training. Instill a habit of not crossing the infield to get from one side of the track to the other - even when throwing is not taking place

Running away from the Track:

  • Roads are made for the use of vehicles; therefore, runners should avoid running on them where possible. Where there are footpaths runners should be encouraged to use them, unless they are frequently interrupted by road intersections or by their worn state or/plus fatigue makes foot and ankle injuries a probability

  • Roads are hard surfaces, which increases the likelihood of stress problems. Keep a careful check on your athletes when high mileages and speed work are programmed

  • Athletes should run facing the oncoming traffic, even when running on pavements

  • Runners should be seen - especially at night by wearing light, bright or reflective clothing. Even in daylight with a low, bright sun from behind, the driver's vision is often impaired

  • Athletes wearing appropriate clothing and shoes


  • Athletes wearing appropriate clothing and shoes - jewelry removed or protected (studs)

  • Care should be taken to see that improvised equipment of the types used particularly with novices is safe

  • Hurdle top bar should be secure

  • They should be correctly placed relative to their use with the counter-balance weights also relatively correctly positioned

  • Hurdles should NEVER be crossed in the wrong direction (i.e. from the landing side)

Field Events

  • Athletes wearing appropriate clothing and shoes - jewellery removed or protected (studs)

  • In horizontal jumps see that:

    • run up areas dry and clear of foreign objects

    • no-jump indicator board recesses are safely blocked out

    • athletes' footwear and protection are adequate

    • platforms for skill work are large enough and strong enough for their purpose

    • other athletes do not encroach onto the runway when in use

    • all landing areas (high jump, pole vault) should be covered by a proper cover sheet. Size and density should be adequate for the use to which they are being put (i.e. heavier jumpers and those landing from greater heights require thickest protection, whilst those of inconsistent or long flight parabolas require greatest area)

    • elastic crossbars used in training lessen the risk of injury and improve confidence - ensure uprights do not topple if the athlete lands on the elastic crossbar

    • do not use triangular crossbars for 'floppers'

    • fibre-glass vaulting poles break if misused, therefore always protect the distant end with a proper pole 'bung', hold it correctly, i.e. with the outside of its natural bend top-left (at 11 o'clock or 300°) in the plant position. Avoid dropping it (arrange for people to catch it after the vault). Do not leave it lying about outside its tube for people to step on. Always use a pole of the correct strength, according to the weight of athlete using it and the amount of force that he can put into it. A pole bending more than 90° is being overstressed. Do not use a fibre-glass pole where there is an old fashioned box with a vertical back

  • Throwing events

    • Cage is safe and cage doors appropriately set

    • Discus, Shot, Hammer throwing circles are dry and clear of foreign objects

    • Javelin run up dry and clear of foreign objects

    • Throwing implements fit for purpose

    • Never stand in front of the thrower

    • Never stand in the cage with a thrower

    • Never throw towards anyone - therefore the thrower must look to ensure that the landing area is clear before throwing

    • Never run with a javelin or run to collect it

    • Never collect the implement until all have thrown, then collect together

    • Always carry javelins vertically, point down in front of you

    • Always push the javelin into a vertical position, then pull it vertically from the ground

Coaches should additionally ensure that implements are well maintained and stored appropriately. Ensure also that the cages, surfaces and rims of throwing circles are safe.


National Governing Body Code of Practice:



  • Club sessions will be run by Geroge Orton (Athletics Captain), , James Rolls (Cross Country Captain), Mary Scott (Cross Country Captain), Ellen James (Development Captain) and Sam Brashaw (President)

  • Sessions will be provided from professional sources (i.e. certified coaches from other Athletics Clubs) and, if required, from Internet sources

  • All members must follow the instructions of the coach during training sessions

  • Other exec members will take the place of the aforementioned Captain should the need arise at a given training session

  • Once elected in Term 1, the Fresher’s Representative may be encouraged to take at least one session per week


  • Track spikes should not be greater than 6mm –if there is concern about this, they should be checked by Matt Backhouse or Claudia Carlyon (Athletics Captains)

  • Equipment should be used under the supervision of the coach or most senior member of the club present

  • Members may use their own equipment if they can satisfy the Coach, Trip Leader or Club President that the requisite safety checks have been carried out. Any refusal to meet the requirements of this procedure may result in disciplinary action.

  • If the Coach, Trip Leader or President is not satisfied that the equipment has been adequately checked they will prevent the usage of this equipment by any member of the Club.


  • Members are required to abide by the rules and regulations set down by the Department of Physical Education and Sport when using University facilities

  • Members are required to abide by the rules and regulations of each and any operator of facilities used by the Club

  • Members should leave the facilities in the condition that they found them in as far as is reasonably practicable

Health and Safety Responsibilities:

  • Charli Kay-Burridge is responsible for Health & Safety within the club

  • Athletics Captains must ensure that a qualified first aider is present at the annual Varsity competition against Coventry and Liza Vul (Events Coordinator) must ensure the same is done for Warwick Relays and Reunion Race, as well as for any other competitions that exec members organize

  • The Club undertake an annual risk assessment of the hazards involved in their activity. It is the responsibility of the Club President to ensure this takes place.

  •  Each individual member should ensure they familiarize themselves with the risks inherent in the activity and should take every recognized precaution to avoid risk to themselves and others, as detailed in the club’s risk assessment, which is available here: http://warwicksport.warwick.ac.uk/clubs/athleticscc/

  • A member of the Club must have attended the Students’ Union’s Duty of Care training session by the end of Term 1.

  • The Club Coach can act as an advisor in respect of assessing risks and should be consulted in this respect.

First Aid/ Accident Reporting:

  • Any injuries/incidents or near misses whether at training, during matches/events home or away must be reported to Alex Hatfield who will ensure that they are reported to the Sports Administrator.

Social Activity:

  • Club members are reminded that when participating in Club’s social activities they are representing the University of Warwick Students’ Union and the University itself.

  • Behaviour deemed to be unacceptable by either the Students’ Union or the University may result in disciplinary action taken against individuals or the Club as a whole.

Club Adoptions

  • The clubs aim is that every member has an enjoyable time and that no pressure be placed on any member to do anything they may not enjoy.

  • The members of the club executive are responsible for the welfare of all club members and will take necessary measures to ensure that an adequate level of safety is maintained.

  • It is each individual’s choice if they attend club adoptions. Non attendance will not be a barrier to full participation in other club activities.

  • Each Club Exec should notify the Sports Officer at least seven days before planned adoptions and include planned date, time, venue, content and supervisors they will have.

  • At least two of the supervisors will have attended a Students’ Union First Aid and Duty of Care course.

Completed by (Name & Position)

Sam Brashaw (President)

For further details on any element of the Student Activities Health and Safety Policy, please refer to the Student Activities department safety policy, or the Sports Officer.